Horseshoe Lake House
Vacation Rental Agreement
Agreement version: 2026-08-21-draft-v1
Draft for Washington counsel review. This version is not approved for live guest acceptance and cannot activate real payment collection.
1. Reservation and parties
This vacation rental agreement is between Brimlow Digital Media, the operator of Horseshoe Lake House at 334 Island Aire Drive, Woodland, Washington 98674, and the primary guest identified in the reservation. The primary guest must be at least 25 years old, have authority to accept this agreement for every person in the group, and remain at the property throughout the stay.
2. Stay, payment, and confirmation
The reservation dates, guest count, itemized charges, taxes, payment method, amount due now, and any amount due later are the values shown in the accepted checkout record. A reservation is not confirmed until the required payment succeeds and the guest receives a confirmation number. ACH reservations remain pending until Stripe reports that the bank payment succeeded.
3. Arrival and departure
Check in begins at 4:00 PM Pacific. Check out is 11:00 AM Pacific. Early arrival or late departure requires written approval and may cost $50 for each started hour.
4. Occupancy and visitors
No more than 15 overnight guests are allowed. Only registered guests may stay overnight. Visitors, celebrations, parties, commercial activity, vendors, or events require prior written approval. An approved celebration may include no more than 25 total people and may carry a fee of $25 per attendee per event day above 15.
5. Parking and neighborhood
No more than five vehicles are allowed unless approved in writing. Guests must follow posted parking instructions, quiet hours, local law, and reasonable neighbor requests. Excessive noise, trespass, illegal conduct, or conduct that threatens people or property may result in removal without refund.
6. Smoking, pets, and cleaning
Smoking and vaping are prohibited inside. Pets require written approval and the charges shown at checkout. Guests are responsible for pet waste, damage, excessive cleaning, unauthorized animals, and undisclosed guests.
7. Lake and property safety
Swimming, docks, watercraft, hot tubs, saunas, grills, fireplaces, fire features, stairs, decks, and natural outdoor areas involve inherent risk. Guests use them at their own risk, must follow posted instructions, and must directly supervise children. No lifeguard is provided. Life jackets and legally required safety equipment must be used.
8. Damage authorization
The checkout may disclose a refundable damage authorization of $1,000, plus any disclosed pet authorization. The authorization is not a stay charge unless the operator captures an amount for documented damage, missing property, prohibited activity, excessive cleaning, unpaid fees, or other loss allowed by the final approved agreement and applicable law.
9. Property condition and access
Guests must promptly report unsafe conditions, damage, or service failures and allow a reasonable opportunity to respond. The operator may enter when reasonably necessary for an emergency, safety concern, required repair, legal duty, or suspected material violation, with notice when circumstances permit.
10. Cameras, internet, and utilities
Disclosed exterior security devices may monitor entrances, parking, and exterior areas. No camera is placed in a private interior space. Internet, power, water, weather, air quality, and third party services may be interrupted. The operator does not guarantee uninterrupted service beyond obligations imposed by law.
11. Cancellation and refunds
The Cancellation Policy is incorporated into this agreement. Date changes are cancellations unless approved in writing. Cleaning fees and unused refundable damage authorizations are returned when a canceled stay does not occur and no extraordinary expense or damage was caused.
12. Risk, responsibility, and force majeure
Guests accept ordinary and disclosed risks associated with the property and lake environment. Each guest remains responsible for their conduct and belongings. Liability, indemnification, releases, force majeure, and insurance provisions apply only to the extent included in the version approved by qualified Washington counsel and permitted by law.
13. Communications and privacy
The guest consents to transactional email and text messages reasonably necessary to administer the reservation. Promotional email and text consent is optional, separate, and never a condition of booking. The Privacy Policy is incorporated into this agreement.
14. Electronic acceptance and records
Selecting the required agreement checkbox and submitting payment is the guest's electronic signature. The system records the agreement version, immutable snapshot hash, accepted name, timestamp, reservation reference, dates, quoted total, and privacy preserving request evidence.
15. Governing terms
Washington law governs this agreement. Venue, dispute resolution, attorney fee provisions, severability, entire agreement language, and amendment requirements are effective only as stated in the final counsel approved version. If one provision is unenforceable, the remaining provisions continue to the extent allowed by law.